Luka & Ben Terms of Agreements • Luka & Ben Wedding Planning

Terms of Agreements

General terms and conditions for the wedding organization of the entity Luka & Ben weddings. (hereinafter “general conditions”) are the conditions of his business with the clients of the wedding organization.

The general terms and conditions apply to every order for the organization of a wedding or to every conclusion of an agreement on the organization of a wedding. The general terms and conditions are available to subscribers at the organizer’s premises upon ordering the wedding organization or upon signing the agreement, or by then they have been handed over to them by the organizer or sent by e-mail to their address.

The general conditions supplement the provisions of the agreement between the parties and have the same validity as the agreement. If the general conditions and special agreements do not match, the latter shall apply. For an individual organization of a wedding, the general terms and conditions that were valid when the organization was ordered, or when the agreement was concluded, are always valid.

The goal of the cooperation between the organizer and the client is the execution of the wedding organization and its payment. For this purpose, the appointees actively participate and act conscientiously and carefully.

The organization of the wedding ceremony and celebration, which is carried out by the organizer for a fee in the amount agreed with VAT, includes:

meetings related to the organization of the wedding, according to the transitional agreement. Depending on the needs, the meetings are also held elsewhere in Slovenia or abroad, whereby the organizer also calculates the travel costs when holding the meeting abroad (in the case of using a personal vehicle in the amount of EUR 0.37 per kilometer, in the case of a different type of transport, the calculation follows according to the shown costs) and, if necessary, the costs of a locally customary overnight stay, availability for the client by phone and e-mail, from 9:00 a.m. to 6:00 p.m., in the week before the wedding until 10:00 p.m.,
cooperation in drawing up a rough budget for the wedding,
the presentation of possible ideas regarding the wedding and the creation of each wedding’s own design, in accordance with the expressed wishes of the clients,
review of expected types of performers (press, photographer, musicians, etc.) and presentation of data on relevant performers to the client, whereby the organizer cooperates only with its own performers. If the client has chosen the same contractor, this is also confirmed.
at the client’s request, attendance at the meeting/meetings with the contractors (a maximum of 3 hours in total), whereby travel expenses are also charged for travel in Slovenia in the manner described in the first indent,
pre-booking of a civil wedding ceremony at the Administrative Unit, where the clients themselves register the marriage on time and, as far as this is planned, submit the application for the marriage outside the official premises or outside the official time for the marriage,
a recommendation regarding the execution and circumstances of the church wedding ceremony and the priest’s familiarization with the protocol on the day of the wedding. The client makes arrangements with the Church or the priest themselves for the performance of a church wedding,
creation of a framework protocol for the wedding ceremony and celebration,
contacting confirmed artists (photo, camera, music…) by the clients. Three days before the wedding at the latest, the organizer will send the wedding protocol to all the performers at the addresses they have, and make sure that the concept of the wedding and the role of the performers in it are understandable,
management of the protocol on the day of the wedding, from the beginning of the gathering of the wedding party to the wedding cake, or at the latest until 01.00 a.m. the next day. Each additional hour of the organizer’s presence at the wedding celebration is charged at EUR 250.00 including VAT.
if the wedding is held abroad, the client shall cover the cost of overnight accommodation for the minimum number of persons required by the organizer to carry out the agreed work,
presence on the wedding day with constant coordination, control of the events and care for the implementation of the agreed protocol.
the price of the wedding organization does not include the acquisition of relevant documentation related to the civil ceremony, possible translations, verifications, apostille stamps and all other documentation that includes the acquisition and registration of the civil ceremony
rescheduling the appointment once, due to force majeure it is included in the price. The second, third… and every subsequent term, the organization is paid again and in full from the beginning
the organization of the pre-wedding party and its execution is not included in the price of the organization and is subject to agreement between the couple and the organizer
Any taxes, costs of copying, procurement that are not covered by the above tasks, other material costs and the costs of additional routes are not included in the price and are charged separately. In this case, travel expenses are calculated according to the first indent of the previous paragraph. The same applies to exceeded leased working hours and additionally agreed tasks, the price of which, if not specified, is determined by special agreement. The organizer calculates VAT on invoiced supplies/services.

The contracting parties undertake to pay the organizer a fee for the execution of the work from the previous point in the amount agreed with VAT, whereby they pay:

2.000,00 EUR within 7 days of signing the agreement on the organization of the wedding,
the remaining amount of the fee in the agreed amount with VAT is paid 15 days before the wedding day

The calculation of additional purchases, services and costs of the organizer will be forwarded to both clients by email the day after the wedding and is paid within 2 days of the wedding day.

All payments are made to the TRR of the company, specifying the name and surname of the client and the date of the wedding.

If the first part of the fee in the amount of EUR 2,000.00 is not paid within the deadline specified above, the agreement on the wedding organization is deemed to have been terminated.

If additional services, purchases and costs are billed later than two days after the wedding, the deadline for payment of billed services is 8 days. Each subscriber is fully responsible for payment to the organizer.

The client is obliged to check and confirm the ideas, drafts and data presented by the organizer. If, within 5 working days, the organizer does not receive a response regarding the submitted ideas, drafts or data, they can be considered as confirmed. The contracting parties are obliged to provide the organizer with all the information it needs in a timely manner to perform the work according to the agreement in question. Information is provided in person or through regular communications.

If, during the wedding ceremony or celebration, there are adverse weather conditions or their consequences, which prevent the planned ceremony and celebration from taking place on a regular basis, the organizer is entitled to adjust the wedding protocol accordingly, but does not assume any responsibility in this regard for the non-fulfillment or different fulfillment of individual actions. The same applies to the case if the agreed performance of the wedding ceremony or celebration would hinder the client or third parties with their actions (also in the sense of wedding games…).

This agreement covers the performance of wedding counseling and organization as well as any other, specially agreed upon services. The organizer does not commission individual contractors and does not conclude contracts with them. The contractors are finally selected by the client himself and the selection organizer. Agreements or orders with contractors are concluded by the client themselves, they pay them directly and also bear the bill for their incorrect fulfillment.

The organizer carries out the work carefully according to the standard of a good expert and, in the event of any unforeseen events, also adapts to the latter and conducts the ceremony or celebration in his work in the most optimal way at the moment. In doing so, he always takes into account the wishes of the clients.

The organizer is responsible for damage caused intentionally or through gross negligence in the course of his work, he is not responsible for any remaining damage.

The organizer does not take care of operating in accordance with the COVID rules and is not responsible for checking PCT conditions – recovered, tested or vaccinated. The client – the couple must ensure the appropriate number of wedding guests and the conditions that currently apply in the country where the celebration is being prepared.

According to this agreement, the client is obliged to notify the organizer of possible errors or alleged deficiencies in the performance of the organizer’s work on the spot. Due to the nature of the event, in which corrections are not possible, the organizer does not consider later comments and complaints.

The organizer will collect, process, and use the personal data of subscribers for the needs of the wedding organization, whereby the scope of the data in a specific case depends on the ordered services.

The client agrees that the organizer processes and publishes their wedding gallery with their selection of photos, which they themselves entrusted to the organizer on any medium, and on which no third parties are explicitly exposed, persons. The client can revoke his consent to the processing of these photos or to their publication on the website at any time, either by regular mail or current e-mail.

The organizer undertakes and declares that he will handle personal data in accordance with the regulations on the protection of personal data and will keep them only for as long as is necessary for the organization of the wedding or, in the case of publication on his website, for as long as that appropriate and current. As long as they are not revoked, the organizer will renew the consent at appropriate time intervals.

10.

The client can withdraw from the wedding organization agreement at any time. In this case, the organizers are obliged to pay 100% of the agreed payment, the advance payment is not returned. The above does not apply to the unpaid part of the fee in cases where there is a withdrawal from the contract due to force majeure, death or the onset of serious illness or injury of the clients or their next of kin, which makes the wedding objectively impossible.

Material costs, purchases and services of the organizer not covered by the fee, in the event of a departure from the agreement, are calculated according to the works/purchases already carried out.

The client’s withdrawal from the contract is also expressly considered to be the involvement of other wedding organizers in its performance, or the taking over of the organization of the wedding by other persons. In this case, the client will be subject to consequences in accordance with the previous two paragraphs of the terms and conditions.

The organizer may withdraw from the agreement on the organization of the wedding after a previous unsuccessful appeal, if the communication between the parties is ineffective or inappropriate to such an extent that the organizer cannot perform his work, or it is unreasonable to expect a proper wedding that meets the organizer’s standards. In this case, the organizer keeps the paid advance and calculates material costs or procurement costs and additional services performed until cancellation.

The organizer and the client can always terminate the agreement by mutual agreement. In this case, at the time of the agreement, they also agree on the billing of already performed services, whereby they are based on the evaluation of already performed works and purchases and the costs incurred by the organizer.

11.

The relationship regarding the organization of the wedding is regulated and judged according to Slovenian law.

12.

If any provision of these general conditions is or becomes in whole or in part legally invalid or unenforceable, this does not affect the legal validity of all other provisions. An invalid or unenforceable provision is replaced by one that is closest to it in terms of content and purpose.

The organization of the wedding ceremony and celebration, which is carried out by the organizer for a fee in the amount agreed with VAT, includes:

meetings related to the organization of the wedding, according to the transitional agreement. Depending on the needs, the meetings are also held elsewhere in Slovenia or abroad, whereby the organizer also calculates the travel costs when holding the meeting abroad (in the case of using a personal vehicle in the amount of EUR 0.37 per kilometer, in the case of a different type of transport, the calculation follows according to the shown costs) and, if necessary, the costs of a locally customary overnight stay, availability for the client by phone and e-mail, from 9:00 a.m. to 6:00 p.m., in the week before the wedding until 10:00 p.m.,
cooperation in drawing up a rough budget for the wedding,
the presentation of possible ideas regarding the wedding and the creation of each wedding’s own design, in accordance with the expressed wishes of the clients,
review of expected types of performers (press, photographer, musicians, etc.) and presentation of data on relevant performers to the client, whereby the organizer cooperates only with its own performers. If the client has chosen the same contractor, this is also confirmed.
at the client’s request, attendance at the meeting/meetings with the contractors (a maximum of 3 hours in total), whereby travel expenses are also charged for travel in Slovenia in the manner described in the first indent,
pre-booking of a civil wedding ceremony at the Administrative Unit, where the clients themselves register the marriage on time and, as far as this is planned, submit the application for the marriage outside the official premises or outside the official time for the marriage,
a recommendation regarding the execution and circumstances of the church wedding ceremony and the priest’s familiarization with the protocol on the day of the wedding. The client makes arrangements with the Church or the priest themselves for the performance of a church wedding,
creation of a framework protocol for the wedding ceremony and celebration,
contacting confirmed artists (photo, camera, music…) by the clients. Three days before the wedding at the latest, the organizer will send the wedding protocol to all the performers at the addresses they have, and make sure that the concept of the wedding and the role of the performers in it are understandable,
management of the protocol on the day of the wedding, from the beginning of the gathering of the wedding party to the wedding cake, or at the latest until 01.00 a.m. the next day. Each additional hour of the organizer’s presence at the wedding celebration is charged at EUR 250.00 including VAT.
if the wedding is held abroad, the client shall cover the cost of overnight accommodation for the minimum number of persons required by the organizer to carry out the agreed work,
presence on the wedding day with constant coordination, control of the events and care for the implementation of the agreed protocol.
the price of the wedding organization does not include the acquisition of relevant documentation related to the civil ceremony, possible translations, verifications, apostille stamps and all other documentation that includes the acquisition and registration of the civil ceremony
rescheduling the appointment once, due to force majeure it is included in the price. The second, third… and every subsequent term, the organization is paid again and in full from the beginning
the organization of the pre-wedding party and its execution is not included in the price of the organization and is subject to agreement between the couple and the organizer
Any taxes, costs of copying, procurement that are not covered by the above tasks, other material costs and the costs of additional routes are not included in the price and are charged separately. In this case, travel expenses are calculated according to the first indent of the previous paragraph. The same applies to exceeded leased working hours and additionally agreed tasks, the price of which, if not specified, is determined by special agreement. The organizer calculates VAT on invoiced supplies/services.

The contracting parties undertake to pay the organizer a fee for the execution of the work from the previous point in the amount agreed with VAT, whereby they pay:

2.000,00 EUR within 7 days of signing the agreement on the organization of the wedding,
the remaining amount of the fee in the agreed amount with VAT is paid 15 days before the wedding day

Obračun dodatnih nabav, storitev in stroškov organizatorja bo naročnikoma predvidoma posredovan na elektronski naslov dan po poroki in se plača v roku 2 dni od poročnega dne.

Vsa plačila se izvedejo na TRR podjetja z navedbo imena in priimka naročnika ter datuma poroke.

V kolikor prvi del honorarja v znesku 2.000,00 EUR ni plačan v zgoraj določnem roku, šteje dogovor o poročni organizaciji za razvezan.

V kolikor so dodatne storitve, nabave in stroški obračunani kasneje, kot dva dni po poroki, je rok za plačilo obračunanih storitev 8 dni.

Za plačilo je organizatorju odgovoren vsak izmed naročnikov do celote.

S strani organizatorja predstavljene ideje, osnutke in podatke sta naročnika dolžna preveriti in potrditi. V kolikor v roku 5 delovnih dni organizator glede posredovanih idej, osnutkov ali podatkov ne prejme odgovora, jih lahko šteje za potrjene.

Naročnika sta dolžna organizatorju pravočasno dati vse informacije, ki jih le-ta potrebuje za izvedbo dela po predmetnem dogovoru. Informacije posredujeta osebno oziroma potem redne komunikacije.

V kolikor pride med poročnim obredom ali slavjem do vremenskih neprilik ali posledic le-teh, ki onemogočajo redno izvedbo zamišljenega obreda in slavja, je organizator upravičen protokol poroke temu ustrezno prilagoditi, ne prevzema pa v tej zvezi nobene odgovornosti zaradi neizpolnitve ali drugačne izpolnitve posameznih predvidenih dejanj. Enako velja za primer, če bi dogovorjeno izvedbo poročnega obreda ali slavja s svojimi ravnanji ovirala naročnika ali tretje osebe (tudi v smislu poročnih iger…).

S tem dogovorom je zajeta izvedba poročnega svetovanja in organizacije ter morebitne druge, posebej dogovorjene storitve. Organizator ne naroča posameznih izvajalcev in z njimi tudi ne sklepa pogodb. Izvajalce dokončno izbereta naročnika sama in organizator to izbiro sprejme. Dogovore oziroma naročila z izvajalci sklepata naročnika sama, plačata jih direktno in tudi nosita tveganje njihove nepravilne izpolnitve.

Organizator delo izvaja skrbno po standardu dobrega strokovnjaka in se v primeru morebitnih nepredvidenih dogodkov slednjim tudi prilagodi ter obred oziroma slavje v svojem delu spelje na v trenutku najoptimalnejši način. Pri tem vselej upošteva želje naročnikov.

Organizator odgovarja pri svojem delu za škodo, povzročeno naklepoma ali iz hude malomarnosti, za preostalo škodo ni odgovoren.

Organizator ne skrbi za delovanje v skladu s COVID pravili in ni odgovoren za preverjanje PCT pogojev – preboleli, testirani ali cepljeni. Naročnika – par mora poskrbeti za ustrezno število svatov in pa pogoje, ki trenuntno veljajo v državi, kjer se pripravlja slavje.

Naročnika sta morebitne napake oziroma domnevne pomanjkljivosti pri izvedbi dela organizatorja po tem dogovoru organizatorju dolžna sporočati sproti in takoj, na mestu samem. Glede na naravo dogodka, pri katerem popravki niso možni, kasnejših pripomb in pritožb organizator ne upošteva.

Organizator bo za potrebe poročne organizacije zbiral, obdeloval in uporabljal osebne podatke naročnikov, pri čemer je obseg podatkov v konkretnem primeru odvisen od naročenih storitev.

Naročnika soglašata, da organizator obdeluje in tudi na svoji spletni strani, namenjeni predstavitvi organiziranja porok ter s tem povezani dejavnosti organizatorja, objavi njuno poročno galerijo z njunim izborom fotografij, ki sta jih na kateremkoli nosilcu sama zaupala organizatorju in na katerih ni izrecno izpostavljenih nobenih tretjih oseb. Naročnika lahko soglasje za obdelavo teh fotografij ali za njihovo objavo na spletni strani kadarkoli, bodisi po redni pošti ali aktualni elektronski pošti, prekličeta.

Organizator se zavezuje in izjavlja, da bo z osebnimi podatki ravnal v skladu s predpisi o varovanju osebnih podatkov in jih bo hranil le tako dolgo, kot je to potrebno za izvedbo poročne organizacije oziroma, v primeru objave na svoji spletni strani, tako dolgo kot je to primerno in aktualno. Privolitve bo organizator, v kolikor ne bodo preklicane, v primernih časovnih intervalih obnavljal.

10.

Naročnika lahko kadarkoli odstopita od dogovora o poročni organizaciji. V tem primeru sta organizatorju dolžna poravnati 100% dogovorjenega plačila, avans se ne vrača. Navedeno ne velja za neplačan del honorarja v primerih, ko bi prišlo do odstopa od pogodbe zaradi višje sile, smrti ali nastopa težke bolezni oziroma poškodbe naročnikov ali njihovih najbližjih, zaradi katerih poroka objektivno ni izvedljiva.

Materialni stroški, nabave in s honorarjem nekrite storitve organizatorja se v primeru odstopa od dogovora obračunajo glede na že izvedena dela/nabave.

Za odstop naročnikov od pogodbe se izrecno šteje tudi pritegnitev drugih organizatorjev poroke k njeni izvedbi, oziroma prevzem organizacije poroke s strani drugih oseb. V tem primeru nastopijo za naročnika posledice v skladu s prejšnjima odstavkoma pogojev.

Organizator lahko po predhodnem neuspešnem pozivu odstopi od dogovora o poročni organizaciji, v kolikor je komunikacija med strankami do te mere neučinkovita ali neprimerna, da organizator svojega dela ne more opraviti, oziroma je neutemeljeno pričakovati primerno, standardu organizatorja ustrezno, izvedeno poroko. V tem primeru organizator obdrži plačani avans in obračuna materialne stroške oziroma stroške nabav ter dodatnih, do odpovedi izvedenih, storitev.

Organizator in naročnika lahko dogovor vselej sporazumno razvežejo. V tem primeru se ob sporazumu dogovorijo tudi za obračun že izvedenih storitev, pri čemer izhajajo iz vrednotenja že izvedenih del in nabav ter organizatorju nastalih stroškov.

11.

Razmerje glede organizacije poroke se ureja in presoja po slovenskem pravu.

12.

Če je ali postane katera določba teh splošnih pogojev v celoti ali delno pravno neveljavna ali neizvršljiva, to ne vpliva na pravno veljavnost vseh drugih določb. Neveljavno oziroma neizvršljivo določbo se nadomesti s tisto, ki ji je po vsebini in namenu najbližje.